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The Elliot is hiring! Join a team passionate about hospitality, thoughtful experiences, and beautifully executed events. We value professionalism, inclusivity, attention to detail, and creating seamless celebrations through collaboration, care, and exceptional service.
» event coordinator
» venue coordinator
Event Coordinator
The Event Coordinator serves as the primary coordination contact for Elliot Events clients beginning approximately 90 days prior to the wedding or reception date, starting with the Intake Meeting and continuing through the completion of the post-event evaluation. This role is responsible for managing the coordination process, overseeing event logistics and timelines, communicating with vendors, and ensuring a seamless and stress-free experience for clients and guests throughout the planning process and on event day.
This role is compensated through a flat per-event stipend and is not an hourly position. Stipend amounts may vary depending on the scope of coordination services.
Elliot Events
Elliot Events is The Elliot’s in-house planning and coordination team offers a range of services designed to create a seamless, organized, and stress-free wedding experience.
This is a client- and guest-facing role that focuses on coordination, communication, timeline management, vendor direction, décor oversight, and execution of the Client’s vision while upholding Elliot Events standards, processes, and hospitality expectations. The Event Coordinator represents the Elliot Events brand through professionalism, organization, excellent customer service, and a calm, solutions-oriented approach throughout all stages of the event experience.
Requirements
Qualifications + Experience
Minimum of 3 years of experience coordinating weddings with guest counts ranging from 50 to 200 attendees, including timeline management, vendor coordination, and day-of execution
Experience managing event timelines, vendors, and client communications
Strong understanding of wedding timelines, logistics, vendor coordination, etiquette, and unique nuances involved in wedding coordination
Valid Ohio Driver’s License
Skills + Competencies
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and manage multiple moving pieces simultaneously
Strong problem-solving skills and ability to remain calm under pressure
Ability to work independently, exercise sound judgment, and confidently manage event logistics with minimal supervision
Professional, polished, and hospitality-focused demeanor
Ability to adapt quickly to schedule changes or evolving event needs
Commitment to maintaining Elliot Events standards and processes
Ability to professionally lead vendor communication and maintain timeline accountability during live events
Schedule + Availability
Ability to work a flexible schedule, including weekdays, evenings, weekends, and holidays, based on event schedules
Physical Requirements
Ability to remain active throughout event shifts, including standing, walking, bending, lifting, and moving event materials or décor items as needed
Ability to assist with setup, styling, décor placement, packaging, and light furniture movement throughout event days
Responsibilities
Client Coordination + Meetings
Serve as the primary coordination contact for clients
Schedule, prepare for, and attend client meetings, including intake meetings, client check-ins, and catering walkthroughs
Guide clients through the coordination process and provide timely communication, support, and direction
Review event details, vendor information, décor instructions, and logistical needs with clients prior to the event
Create and finalize floor plans
Submit table and linen orders to The Elliot as necessary
Develop décor setup and packaging plan
Ensure all event details, logistics, and deliverables are completed accurately and on schedule
Vendor Communication + Event Coordination
Create, manage, and distribute the Run-of-Show to all related vendors and parties
Serve as the primary point of contact for vendors on event day
Coordinate logistics, arrival times, setup schedules, and timeline execution with vendors leading up to and during the event
Direct and organize vendors and wedding party members throughout scheduled activities
Coordinate event flow with DJs/bands, photographers, caterers, hair and makeup teams, transportation providers, and additional vendors as needed
Provide cues and timing support for speeches, entrances, processional activities, and scheduled reception events
Troubleshoot issues as they arise while maintaining a calm, professional, and solutions-oriented presence
Uphold Elliot Events standards, processes, and service expectations throughout the planning and event experience
Décor, Setup + Event Execution
Oversee or execute setup for ceremony, cocktail hour, and reception décor placement including signage, card boxes, guest books, escort cards, centerpieces, candles, table numbers, memorial tables, dessert tables, and bar décor
Support ceremony rehearsal execution and wedding party organization if applicable
Assist with ceremony-to-reception transitions and coordination of vendor activities during room flips
Package items, décor, florals, and personal belongings into designated vehicles, as assigned
Move décor, lightweight furniture, and event materials as needed in support of event setup and execution
Client Experience + Hospitality
Prioritize a seamless, organized, and stress-free experience for clients and guests
Provide excellent customer service and hospitality throughout all client, guest, and vendor interactions
Represent the Elliot Events brand professionally in both written communication and in-person interactions
Maintain a polished, welcoming, and solutions-oriented approach throughout the planning and event process
Ability to provide thoughtful, inclusive, and hospitality-driven service to diverse clients, guests, and vendors
To apply, please send your resume to Stephanie Ridgely at stephanie@theelliotcle.com.
Venue Coordinator
The Venue Coordinator is responsible for overseeing day-of venue operations at The Elliot during private and public events. This role focuses on managing the venue environment, maintaining operational flow, upholding venue policies, and ensuring the building is properly prepared, maintained, and secured throughout each event.
Overview
The Venue Coordinator serves as The Elliot’s on-site venue representative and operational lead during events, supporting clients, vendors, guests, and staff while protecting the integrity, safety, and functionality of the property. This role is also responsible for representing The Elliot’s brand and values through professionalism, hospitality, and excellent customer service, helping to create a welcoming, inclusive, and well-managed experience for everyone on-site.
Part-Time · $20/hour
Requirements
Skills + Competencies
Excellent communication and interpersonal skills with the ability to professionally interact with clients, guests, vendors, and staff
Strong problem-solving skills and the ability to remain calm and composed in stressful situations
Ability to work independently, exercise sound judgment, and confidently manage venue operations with minimal supervision during events
Ability to multitask, prioritize responsibilities, and adapt quickly during live events
Strong organizational skills and attention to detail
Ability to confidently enforce venue policies and operational standards
Comfortable serving as the on-site lead during emergencies or facility-related incidents (training provided)
Professional appearance and demeanor at all times
Understanding of hospitality operations and venue logistics
Schedule + Availability
Ability to work a flexible schedule, including evenings, weekends, and holidays
Physical Requirements
Ability to regularly move, lift, and arrange venue furniture and event equipment, including chairs and folding tables
Ability to perform the physical duties of the role, which may include standing, walking, bending, and light cleaning throughout event shifts
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Qualifications + Experience
Minimum of 2–3 years of hospitality, venue operations, event operations, or related experience required
Experience in venue management, facility operations, hospitality, or event venues strongly preferred
Valid Ohio Driver’s License required
Responsibilities
Venue Operations + Building Management
Open the building promptly for events and complete all opening procedures
Conduct post-event walkthroughs, complete closing procedures, and secure the building at the end of each event
Monitor venue operations throughout events and remain available for building-related questions, requests, and issue resolution
Maintain awareness of event flow to ensure venue operations remain on schedule and within venue guidelines
Troubleshoot operational or facility-related issues as they arise and communicate updates to leadership as appropriate
Maintain event checklists, operational notes, and incident documentation from open to close
Track arrival and departure times for key vendors and staff members
Lead shift-change check-ins with security, bar staff, and additional venue staff as needed
Client, Vendor + Guest Support
Serve as The Elliot’s on-site venue representative and primary operational point of contact during scheduled events
Provide professional hospitality and customer service to clients, guests, vendors, and staff throughout events
Support operational logistics and coordination with vendors and venue staff during setup, event time, and teardown
Support The Elliot’s hosted events as needed, including guest check-in, venue oversight, and operational support
Venue Standards, Safety + Policy Enforcement
Uphold and enforce all venue, vendor, catering, bar, client, safety, and emergency management policies
Serve as an on-site operational lead during emergencies, safety concerns, or facility-related incidents
Ensure venue spaces remain clean, functional, safe, and guest-ready throughout the duration of events
Setup, Maintenance + Cleaning
Support venue setup, reset, and operational needs throughout events, including moving, arranging, and storing chairs, folding tables, and other event furniture as needed
Restock bathrooms areas before and during events
Maintain venue cleanliness and presentation throughout events, including restroom upkeep, garbage removal, sweeping, and light cleaning as needed
Administrative + Team Responsibilities
Review event preparation notes and operational details provided by leadership prior to every event
Complete all required training and attend staff meetings